On-boarding Forms – The Main Ones

Employee onboarding is an important part of any company's overall structure.  The first few days that an employee is on your team are vital for their success, and since employee turnover costs millions each year it's important to help them have the greatest levels of success that you possibly can.  HR HR on-boarding forms are an integral part of the process since they help ensure that all levels of compliance are adhered to, that the employee understands all aspects of the company, and much more.  There are numerous different HR on-boarding forms that cover numerous different aspects of business.  And the exact HR on-boarding forms a company uses will vary somewhat from company to company, but still maintain the same basic principles.  Here's a look at some of the most common HR on-boarding forms and what they focus on doing for a company or an employee.

First of all, it's a good idea to take a look at the various compliance related HR on-boarding forms that are out there.  These ensure that your company doesn't run the risk of non-compliance in any way and are important documents you'll need to keep on file.  In most cases the employee will need to fill out these HR on-boarding forms as soon as possible – often before they even begin work – and turn them in to the appropriate human resources worker so that they can be filed.  Failure to do so could be absolutely catastrophic, which makes these HR on-boarding forms so important.

  • Employment Eligibility – These HR on-boarding forms are needed to prove that employees are indeed eligible to work legally in the country and focus on citizenship.
  • Ethnicity Forms – Employees are not required to disclose race or ethnicity information, but many companies issue these HR on-boarding forms since they can help with equal opportunity research.
  • Handicap Identification – Again, these HR on-boarding forms aren't required by law and employees don't have to fill them out, but they can help with handicap related information gathering.
  • Direct Deposit – If an employee would like their salary directly deposited, these HR on-boarding forms need to be completed.
  • Tax Info – These HR on-boarding forms ensure that the employee indicates his tax withholding status so that payroll can be filed and reported as required by law.

HR on-boarding forms may also include those that the employee is given to keep in their records, and could even be signed and returned as well.  They may include some of the following.

  • Drug Test Info – If random drug tests are utilized, this info will need to be shared with the employee.
  • Employee Handbook – Code of conduct, dress code, harassment and discrimination information, termination and discipline procedures, and many other facets of a company will be included in this, and it often qualifies as a type of the various HR on-boarding forms.



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